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10 Proven Time Management Strategies for 2024
Jan 12, 2024
Jan 12, 2024
Jan 12, 2024
Blitzit Team
If you feel like you are always facing a growing to-do list, from work calls, taking care of the kids and project work to important chores and feeding the pets, you are not alone! However, it's not the number of tasks they have to face but rather the time management of the day.
If you want to get more done in the day and eradicate the procrastination demon, you must break some bad habits! By having good time management, you will find that you can get more tasks done and even have time to relax. Here are proven time management strategies that will help you get going.
Why Is Time Management Important?
Good time management skills allow us to use time wisely and reduce procrastination or incomplete work. It helps us become more focused and productive, leading to profitability!
Here are some benefits of effective time management:
· Less stress/anxiety
· Less distraction
· Better work-life balance
· More focus
· More energy and motivation
· High levels of productivity
10 Time Management Strategies That Won't Let You Down
Here are proven strategies that can help you manage the time of the day better. Using these strategies alongside Blitzit can help you space your tasks better, have more time to yourself, and ensure you get well-deserved breaks.
#1- Prioritize your tasks for the day
Task prioritization (TP) is arranging and executing assigned tasks in order of importance. It is considered an essential non-technical skill. You can prioritize your tasks according to urgency, length, procedure, and reward.
Before beginning your day, make a quick list of tasks that need immediate attention. Unimportant or not urgent tasks take up too much time, and you end up wasting your energy on them because it seems easier and less stressful. Blitzit helps you organize tasks into separate lists, which can easily switch between.
Once you know where to direct your energy, you will get important things done in a way that works for you and your work schedule. In turn, this increases your productivity and the team's.
#2- Delegate tasks
Often, we take on more tasks than we can complete, resulting in burnout and high-stress levels. Assigning tasks to other individuals doesn't mean you are running away from your responsibilities; rather, it shows that you have good management of them.
Delegating tasks promotes flexibility and efficiency, allowing work to be done by different individuals in various ways. Assign tasks to your team members according to their skillsets and abilities. This ensures success. Not only will this free up your time, but it will also help your teammates feel like an important part of the project.
#3- Set deadlines
When you have your tasks for the day, set a realistic deadline and stick to it. Once you have your deadline, write it on a sticky note and put it near your workplace. Alternatively, you can use Blitzit to easily set your deadline, which will give you reminders.
Set your deadline a few days before the task is due, so you can complete other tasks that come your way. Set yourself a challenge, and reward yourself when you successfully meet your deadlines.
#4- Make a schedule
Those who make to-do lists and have a clear schedule don't procrastinate as much. Individuals who make formal to-do lists are more thorough with work than those who make mental lists or do random tasks.
Grab a planner or notebook and list all the tasks you have to do. Being able to tick off tasks as you complete them will give you a sense of accomplishment, which keeps you motivated to do more. Make a simple list at the beginning of the day, set priorities, and focus on your deadlines.
If you prefer to be a little more modern, you can use Blitzit to make a to-do list, customize it in colour, so you know your priorities, and virtually tick off from there. How easy! Remember to be realistic; if a big task needs your attention, push the smaller ones to the next day.
*Tip: Make three lists: work, home, and personal.
#5- No multitasking!
While multitasking sounds like you're getting more done, many studies have shown that it actually decreases productivity. Avoid multitasking and splitting your attention between tasks; instead, focus solely on one task at a time. Changing this small habit can improve your outcomes. Plus, you would feel less drained!
#6- Start the day early
Starting your day early allows you to sit, think, and plan your day. If you cannot wake up early, try to wake up half an hour earlier than your usual time. You would be surprised how much you can get done in that small amount of time. If you don't want to work in that time, use it to eat a healthy breakfast or do exercise. Making this routine will help your productivity increase for the day. Setting your goals gives you a clear route to the day ahead.
#7- Reduce distractions
Things such as instant messages, ringing phones, and friends texting you can be a great distraction! As much as you want to reply to your messages, it can get very distracting. When doing high-priority work, switch off your phone or tablet. You can record your calls to get back to them later in the day. This helps you concentrate.
#8- Take breaks
Take a small break for 10 to 15 minutes when you feel tired and stressed. It helps you to relax and wind down when needed, so when you get back to work, you're energised and motivated. If you are too stressed, it can negatively affect your body and affect your productivity level. In your Blitzit task list, you should schedule your break times.
If you know a break is coming, you'll be more motivated to overcome boredom and complete the task at hand. During your break, take a walk, have a snack, do quick stretches, or listen to calming music. You can also take a complete break from work and spend time with your family, friends, or pets!
#9- Find a healthy way to deal with stress
It's not uncommon to accept more work than we can do. This increases our stress levels, which makes the body tired and sluggish, affecting productivity. Stress has a lot of negative effects on our nervous system, which affects our ability to think.
It would help if you learned how to deal with stress effectively to avoid fatigue and burnout. If you do not have time for activities, try breathing exercises, which can be done in a couple of minutes. Other ways to deal with stress include:
· Playing with your pets (proven way of relieving stress!)
· Talking a walk outside
· Call a friend
· Meditation
#10- Leave time between your tasks
It's important to have a breather between tasks. Don't tackle your tasks one after the other. Having at least 10 to 15 minutes of buffer time between your tasks is important. This also gives you time to finish your task and start the next one.
The Bottom Line
Good time management needs a daily practice of prioritizing and organizing tasks in a way that helps you save time while getting more done. Luckily, you have the above strategies, as well as Blitzit to help you kick off a successful day! When you're clear about what you must do, you will be more focused and complete more tasks in less time.
If you feel like you are always facing a growing to-do list, from work calls, taking care of the kids and project work to important chores and feeding the pets, you are not alone! However, it's not the number of tasks they have to face but rather the time management of the day.
If you want to get more done in the day and eradicate the procrastination demon, you must break some bad habits! By having good time management, you will find that you can get more tasks done and even have time to relax. Here are proven time management strategies that will help you get going.
Why Is Time Management Important?
Good time management skills allow us to use time wisely and reduce procrastination or incomplete work. It helps us become more focused and productive, leading to profitability!
Here are some benefits of effective time management:
· Less stress/anxiety
· Less distraction
· Better work-life balance
· More focus
· More energy and motivation
· High levels of productivity
10 Time Management Strategies That Won't Let You Down
Here are proven strategies that can help you manage the time of the day better. Using these strategies alongside Blitzit can help you space your tasks better, have more time to yourself, and ensure you get well-deserved breaks.
#1- Prioritize your tasks for the day
Task prioritization (TP) is arranging and executing assigned tasks in order of importance. It is considered an essential non-technical skill. You can prioritize your tasks according to urgency, length, procedure, and reward.
Before beginning your day, make a quick list of tasks that need immediate attention. Unimportant or not urgent tasks take up too much time, and you end up wasting your energy on them because it seems easier and less stressful. Blitzit helps you organize tasks into separate lists, which can easily switch between.
Once you know where to direct your energy, you will get important things done in a way that works for you and your work schedule. In turn, this increases your productivity and the team's.
#2- Delegate tasks
Often, we take on more tasks than we can complete, resulting in burnout and high-stress levels. Assigning tasks to other individuals doesn't mean you are running away from your responsibilities; rather, it shows that you have good management of them.
Delegating tasks promotes flexibility and efficiency, allowing work to be done by different individuals in various ways. Assign tasks to your team members according to their skillsets and abilities. This ensures success. Not only will this free up your time, but it will also help your teammates feel like an important part of the project.
#3- Set deadlines
When you have your tasks for the day, set a realistic deadline and stick to it. Once you have your deadline, write it on a sticky note and put it near your workplace. Alternatively, you can use Blitzit to easily set your deadline, which will give you reminders.
Set your deadline a few days before the task is due, so you can complete other tasks that come your way. Set yourself a challenge, and reward yourself when you successfully meet your deadlines.
#4- Make a schedule
Those who make to-do lists and have a clear schedule don't procrastinate as much. Individuals who make formal to-do lists are more thorough with work than those who make mental lists or do random tasks.
Grab a planner or notebook and list all the tasks you have to do. Being able to tick off tasks as you complete them will give you a sense of accomplishment, which keeps you motivated to do more. Make a simple list at the beginning of the day, set priorities, and focus on your deadlines.
If you prefer to be a little more modern, you can use Blitzit to make a to-do list, customize it in colour, so you know your priorities, and virtually tick off from there. How easy! Remember to be realistic; if a big task needs your attention, push the smaller ones to the next day.
*Tip: Make three lists: work, home, and personal.
#5- No multitasking!
While multitasking sounds like you're getting more done, many studies have shown that it actually decreases productivity. Avoid multitasking and splitting your attention between tasks; instead, focus solely on one task at a time. Changing this small habit can improve your outcomes. Plus, you would feel less drained!
#6- Start the day early
Starting your day early allows you to sit, think, and plan your day. If you cannot wake up early, try to wake up half an hour earlier than your usual time. You would be surprised how much you can get done in that small amount of time. If you don't want to work in that time, use it to eat a healthy breakfast or do exercise. Making this routine will help your productivity increase for the day. Setting your goals gives you a clear route to the day ahead.
#7- Reduce distractions
Things such as instant messages, ringing phones, and friends texting you can be a great distraction! As much as you want to reply to your messages, it can get very distracting. When doing high-priority work, switch off your phone or tablet. You can record your calls to get back to them later in the day. This helps you concentrate.
#8- Take breaks
Take a small break for 10 to 15 minutes when you feel tired and stressed. It helps you to relax and wind down when needed, so when you get back to work, you're energised and motivated. If you are too stressed, it can negatively affect your body and affect your productivity level. In your Blitzit task list, you should schedule your break times.
If you know a break is coming, you'll be more motivated to overcome boredom and complete the task at hand. During your break, take a walk, have a snack, do quick stretches, or listen to calming music. You can also take a complete break from work and spend time with your family, friends, or pets!
#9- Find a healthy way to deal with stress
It's not uncommon to accept more work than we can do. This increases our stress levels, which makes the body tired and sluggish, affecting productivity. Stress has a lot of negative effects on our nervous system, which affects our ability to think.
It would help if you learned how to deal with stress effectively to avoid fatigue and burnout. If you do not have time for activities, try breathing exercises, which can be done in a couple of minutes. Other ways to deal with stress include:
· Playing with your pets (proven way of relieving stress!)
· Talking a walk outside
· Call a friend
· Meditation
#10- Leave time between your tasks
It's important to have a breather between tasks. Don't tackle your tasks one after the other. Having at least 10 to 15 minutes of buffer time between your tasks is important. This also gives you time to finish your task and start the next one.
The Bottom Line
Good time management needs a daily practice of prioritizing and organizing tasks in a way that helps you save time while getting more done. Luckily, you have the above strategies, as well as Blitzit to help you kick off a successful day! When you're clear about what you must do, you will be more focused and complete more tasks in less time.
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