Omar Farook Founder
Ahhh project management tools, it's a true love/hate relationship. One day they make you feel like you are taking over the world, the next minute they make you feel underwhelmed with your progress, or even the opposite; overwhelmed with your workload! In this first post, I want to discuss the possibility of a new era of productivity tools that keeps you in flow state rather than just manage and organise your tasks.
These days there are thousands of productivity tools out there covering every imaginable workflow tailored to your needs. As the CEO of a funded startup (Glorify.com) I've bounced through many tools trying to pick a workflow that covers everything and that can grow sustainably with our team's needs.
My combo of productivity apps to manage our team
As an ambitious SaaS startup, the final combination we use are the following:
1. Clickup - a full suite project management platform that has everything from lists, kanban, tables, gants, docs, automation magic and much more. We use it for tracking tasks done by a team of 15+ people and getting team wide alignment. We also use it to automate and track reports of app bugs by our team and users.
2. Notion - has many project management features like Clickup, but their clean document like aesthetic gives it much more value as a documentation or knowledge base platform. We use it for for long-form documentation to explain all the technicalities of our features to our development and product team. We also use it for other team onboarding and investor data rooms.
3. Figjam - An infinite whiteboard style canvas for collaborative brainstorm sessions and workshops. We've also been moving a lot of our app documentation from Notion to Figjam as an infinite canvas with beautifully structured flow charts and diagrams allows for a much more seamless consumption of complex technical briefs.
I am over all very happy with this combination, and it does work, but there is still a bit of friction having to deal with multiple platforms. Opening them up and switching through their bloated UX is exhausting. That's why I started also using Slash as my personal task manager. It's an app that launched on Product Hunt in 2021.
4. Slash - I use it track my own personal tasks and stay on top of them. It comes with a clever overlayed floating task widget with a timer that is always visible on your desktop to keep you focussed on what you are doing. I've encouraged our team to use this app too.
Although there are plenty of collaborative productivity apps to choose from, I really believe there is still a lot to uncover in the productivity space at the individual level, as getting into flow state in our tech induced instant gratification culture is an ongoing global challenge, especially as many companies transition into becoming remote-first.
Bringing innovation into individual productivity
I love Slash, however me being me, I can't help think of a better way for the overload of task info that is scattered across all these tools come into a unified place that is easy and fun for individuals to manage.
For almost a year running Slash has been this tool. It has other cool features like auto open links associated with a task when you make the task go live. It has a Pomodoro feature - a technique to work for a set interval followed by a set break time. It has an Eisenhower matrix tool which allows you to prioritise tasks. It offers a few integrations to sync tasks from other platforms, but non that I use. Still I love it so much that I wanted to created my own version but with a few improvements.
This is where Blitzit comes in:
An app that also keeps you focussed on what matters. Like Slash it has a similar floating task timer that is always visible with the option to switch it off. But I also flipped the user experience a bit by introducing what I call the Blitz Tower, a tower of your todays task list that can slide out the side of your desktop screen whenever you want, giving you a more holistic focus on your day that is super accessible.
I also introduced some powerful workflow features such as:
1. Quick notes 1 click away where ever you are in your desktop.
2. A super satisfying checkbox experience as you check tasks off your list.
3. A super satisfying break time experience giving you a well deserved break. You can also pre-attach ideas of what you would like to do during a break so you don't get into the habit of mindlessly scrolling through different platforms searching for that adrenaline hit!
4. You can share lists with others to add into their own account.
5. Organise tasks into separate lists and switch between lists and tasks seamlessly.
6. Schedule one-time and recurring tasks with disrupting notifications to catch your attention.
Overall Blitzit is designed with psychologically satisfying trigger points that makes you feel motivated to keep blitzing through your tasks with unstoppable energy. Ultimately the vision is to integrate all major project management platforms so individuals can sync up their tasks within organised lists in one place, but our first goal is to build and launch the base app by the end of 2022.
If this excites you then stay tuned in by signing up to our early access list right here.
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